Executive Secretary

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Closing date: Oct 24, 2018

Location: Yellowknife

Department: NTHSSA - Executive Offices

Job Code: 16136

Salary: $63,570 - $75,914

Job: Full-Time

Term: Regular

Job Description: View full job description

About the Job

Department Information

The Northwest Territories Health and Social Services Authority (NTHSSA) offers challenging and exciting careers in health and social services delivery and administration in Canada’s North. The Territorial Authority has service locations in communities across the territory and a staff of more than 1,600 serving over 43,000 residents of the NWT and 5,900 residents of the Kitikmeot Region of Nunavut.  Challenging work, welcoming communities, and expanded opportunities are some of the benefits offered to employees of the NTHSSA.

Job Information

The Executive Secretary, Headquarters is directly responsible and accountable for providing senior professional secretarial and administrative support to their assigned Northwest Territories Health and Social Services Authority (NTHSSA) Headquarters executive (ie. Executive Director, Corporate and Support Services, Executive Director, Clinical Integration, Territorial Medical Director and the Chief Medical Information Officer.  The position must be able to act as part of the NTHSSA executive administrative team consisting of two Executive Secretary, Headquarters positions and two Senior Administrative Coordinators.

The position is located in Yellowknife and reports to the Executive Director, Corporate and Support Service, although providing support to Executive Director of Clinical Integration and the Territorial Medical Director. The incumbent performs senior secretarial and administrative duties and functions as the key secretarial support the assigned executive and associated divisional directors and managers. The incumbent ensures that all written documentation conforms to NTHSSA and government formats, procedures and policies.  The incumbent is responsible for coordinating, editing and reviewing documentation provided by the NTHSSA executive and respective divisions. The Executive Secretary provides guidance and direction al all assigned executive’s divisional administrative support staff.

Typically, the above qualifications would be attained by:

Completion of a secretarial diploma or equivalent education plus 3 years of progressive related experience supporting senior executives in an office/administrative environment or equivalent combination of education and experience.

More Information


Equivalent combinations of education and experience will be considered.

Salary Information

The salary range for this position is from $32.60 per hour to $38.93 per hour (approximately $63,570.00 - $75,914.00.) plus an annual Northern Allowance of $3,450.00.


Eligibility lists may be created from this competition to fill future term and indeterminate positions.


Criminal Records Check

Employment in some positions requires an acceptable criminal records check.  Possession of a criminal record will not necessarily disqualify candidates from further consideration.


Affirmative Action

Candidates must clearly identify their eligibility in order to receive priority consideration under the Affirmative Action Policy.


Job Opening Information

Job Opening ID # 16136

Closing Date: October 23, 2018 - 23:59, Mountain Standard Time

GNWT Inquiries

Inquiries Only:

Management and Recruitment Services
Department of Finance
Government of the Northwest Territories
Yellowknife Centre 5th Floor  
P.O. Box 1320, Yellowknife NT X1A 2L9
Fax: (867) 873-0445