Executive Secretary

Job Summary

Location: Yellowknife
Department: Northwest Territories Health and Social Services Authority
Job ID: 17813
Salary: $65,423 - $78,117
Employment Type: Full-Time, Regular
Closing Date: Nov 26, 2019

Department Information

The Northwest Territories Health and Social Services Authority (NTHSSA) offers challenging and exciting careers in health and social services delivery and administration in Canada’s North. The Territorial Authority has service locations in communities across the territory and a staff of more than 1,600 serving over 43,000 residents of the NWT and 5,900 residents of the Kitikmeot Region of Nunavut. Challenging work, welcoming communities, and expanded opportunities are some of the benefits offered to employees of the NTHSSA.

 

 

Job Information

The position is located in Yellowknife and reports to the Executive Director, Corporate and Support Service. The incumbent performs senior secretarial and administrative duties and functions as the key secretarial support the assigned executive and associated divisional directors and managers (i.e., Directors, Territorial Managers, Area Medical Directors, etc.). The incumbent ensures that all written documentation conforms to NTHSSA and government formats, procedures and policies. The incumbent is responsible for coordinating, editing and reviewing documentation provided by the NTHSSA executive and respective divisions. The Executive Secretary provides guidance and direction to all assigned executive's divisional administrative support staff.

The Executive Secretary, Headquarters (ES HQ) position administratively reports to the ED CSS but fully accountable to support assigned NTHSSA executive and their respective divisions. However, day to day supervision of executive secretary staff is the responsibility of the SAC to ensure continuity of administrative services within NTHSSA Headquarters. With a close working relationship amongst the NTHSSA administrative team, a high degree of cooperation is required between the three positions as common issues, urgent requests and subject matter will require collaboration to complete most tasks. They must have complementary skills, knowledge, abilities and compatible work styles. The majority of the work is self-initiated; however, advice and guidance may be solicited from the assigned executive and the SAC.

The incumbent works independently within established procedures for the position. In addition, the incumbent will receive either written or verbal assignments from the SAC, ED CSS, ED CI, TMD, CMIO or other NTHSSA directors from time to time and must be able to balance priorities or seek advice proactively to balance priorities. The incumbent deals daily in person or on the telephone with a variety of contacts including: NTHSSA Regional executive; NTHSSA Board Chair; NTHSSA Leadership Council members; NTHSSA directors, managers and staff; HRHSSA and TCSA leadership and staff; Department of Health and Social Services (DHSS) leadership and staff; other Government of the Northwest Territories (GNWT) departments leadership and staff; representatives from Aboriginal organizations; and the general public.

Decisions resulting in poor quality of work, delays in meeting deadlines and errors made in performing duties could create embarrassment for the organization. Breaches of confidentiality and/or the provision of inaccurate/incorrect information can have serious legal and reputational implications.

Typically. the above qualifications would be attained by:

Completion of a secretarial diploma or equivalent education plus 3 years of progressive related experience supporting senior executives in an office/administrative environment or equivalent combination of education and experience.

 

GNWT Inquiries

Inquiries Only:

Management and Recruitment Services
Department of Finance
Government of the Northwest Territories
Yellowknife Centre 5th Floor  
P.O. Box 1320, Yellowknife NT X1A 2L9
Fax: (867) 873-0445
jobsyk@gov.nt.ca

More Information

Transfer Assignments

Transfer Assignments may be considered.

Equivalencies

Equivalent combinations of education and experience will be considered.

Salary Information

The salary range for this position is from $33.55 per hour to $40.06 per hour (approximately $65,422 to $78,117.) plus an annual Northern Allowance of $3,700.

Eligibility

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Criminal Records Check

Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition.

 

Affirmative Action

Candidates must clearly identify their eligibility in order to receive priority consideration under the Affirmative Action Policy.

Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace.  If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Job Opening Information

Job Opening ID # 17813

Closing Date: November 26, 2019 - 23:59, Mountain Standard Time

 

Immunization Status

The successful candidate will be required to obtain proof of current up-to-date immunization status.